Kevin Kruse writes in his bestselling book, “15 Secrets Successful People Know About Time Management” (2015 ©Kevin Kruse), a great chapter on managing your email. I’ll highlight his 7 steps, but you should pick up the book and read the full chapter as well as a bunch of other information on managing your time. Purchase the book HERE.
He begins the chapter with this stat: “According to a survey conducted by the McKinsey Global Institute, office workers spend 2.6 hours per day reading and answering emails, which equates to 33 percent of a 40-hour workweek.”
He then goes on to share “7 Steps to Mastering Your Email”
#1) Unsubscribe from email newsletters: Don’t give permission to all those companies to intrude on your day, to interrupt your flow, to tempt you with their offers. They are trying hard to get into your head, but they can’t if they’re not in your inbox to begin with!
#2) Turn off all email notifications: Email is not intended to be an urgent form of communication. Notifications interrupt your concentration, your work sprints and your ability to be present during meetings and conversations.
#3) Only process email three times a day: Schedule three times a day to process your email (morning, noon, night).
#4) Immediately apply the 4 D’s: Do it, Delegate it, Defer it, or Delete (archive) it.
#5) Think twice before you forward, cc, or bcc: Too often we forward or cc someone in the spirit of keeping them “in the loop”, but in reality we are contributing to the information overload problem.
#6) Use the subject line to indicate the action required: An ideal subject line doesn’t just indicate the subject of the email, but also the type of action it requires. This helps email recipients to process your email in less time.
#7) Keep emails short – really short: Realize that being brief isn’t rude; it’s a sign of respect for the other person’s time.
Great thoughts from Kevin Kruse.
Read more on “Managing Your Time” HERE.
Submitted by Russ/2016