Jocelyn K. Glei writes on 99u.com about the top 3 daily time-wasters and how to tame them.
Here are her thoughts:
“If you removed Email, Social Media and Meetings from your life, how much time would you have for the rest of your work?”
All three elements are work essentials on one hand, and potential productivity destroyers on the other.
– Don’t check your email first-thing in the morning. Sid Savara shares “If you’re blindly checking email first thing in the morning, the real problem isn’t that you’re wasting time checking email – the real problem is that you don’t see checking email as a low priority activity, because you haven’t decided what the high priority activities are. When you don’t have a clear list of priorities, checking email becomes an urgent activity that you do at the expense of your important ones.”
– Do your best to write concise, actionable emails. Many emails are poorly written and unclear. Ben Brook shares: “Tell me what I need to know and what you need from me.”
– Try “PRIORITY INBOX” if you’re a Gmail user. This helps separate the most important email.
2. SOCIAL MEDIA
– Treat social media like your digital embassy. Tyler Tervooren advises: “Focus on the essential. Cultivate your ties in social networks where it makes sense and is beneficial, but don’t let them become second homes. Having many homes adds clutter to your digital world just as it does in your physical world. Remember: It’s Facebook’s job to serve you, not the other way around.”
– Spend your energy on communicating with the people that matter. Prioritize what social media gets your attention.
– Practice letting go of the stream of social chatter. Glei says: “One of the nice things about social media is that you can swim into the stream and swim out. You don’t have to be on 24/7.”
– Always, always question the meeting. Do you need the meeting? Can you accomplish the same things with one-to-one conversations?
– Don’t let your calendar app tell you how long your meeting should be. Scott Belsky writes: “Most impromptu meetings that are called to quickly catch up on a project or discuss a problem can happen in 10 minutes or less. However, when they are scheduled in formal calendar programs, they tend to be set in 30 or 60 minute increments.”
– Take an active role in leading the meeting. Glei writes: “If no one takes control to ensure that something is accomplished, it’s highly likely that nothing will be accomplished.”
Shared by Russ/2014