Getting Things Done

imagesI was at a conference on Emotionally Healthy Leaders with Peter and Geri Scazzero. Pete said to me, “I can tell – you are a high capacity producing leader.” I was surprised by his comment. What did he mean? It is true that I get a little frustrated with my life if I am not producing. I get bored easily if there is not enough to do. There are two concepts that have helped me become a high capacity producing leader.

The book by Stephen Covey on Highly Effective Leaders helped me prioritize. The book called The 80 20 Principle – The Secret to Success by Achieving More with Less By John Koch helped me focus.

  1.  Covey taught me amazing things from the Urgent VS Important quadrants. This gave me a perspective and permission to say no to things that were not important. Learning to live in the Important and Urgent quadrants help us get more things done. We still have to do some quadrant II things – Not Urgent but Important things as well. But I have tried to minimize the quadrant III and IV as much as possible.

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  1. John Koch in his book The 80/20 Principle – The Secret to Success by Achieving More with Less taught me the importance of focusing on the most productive time of the day. John Koch explains this 80/20 principle:

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“The 80/20 Principle asserts that a minority of causes, inputs or effort usually lead to a majority of the results, outputs or rewards. Taken literally, this means that, for example, 80 per cent of what you achieve in your job comes from 20 per cent of the time spent. Thus for all practical purposes, four-fifths of the effort—a dominant part of it—is largely irrelevant” (pg 4).

This speaks to something really important – 80% of the work you and I produce every day is completed in 20% of our time. Let´s discover when that time is. When do I produce the most in my day? I have discovered that I produce the most between 9am and 11am. Sometimes I can stretch it until 12 noon. So, applying the Covey quadrant of important things to the Koch principle of production we can produce more – get more done.

I want to do the most important things of my day in the time when I am most productive. Therefore, I make a list of the most important things in my day and I focus on completing them during my productive time of the day – for me that is 9am till 11am.

So, I challenge you to do two things:

  1. Make your own Urgent vs Important Quadrant. What are the things that are most important to get done in your day? In your week? In your life?
  2. Discover when your most productive time of the day is. When is it that you produce 80% in 20% of your time?

Once you have both of these figured out – put them together and watch how you get a lot more done each day.

To purchase The Seven Habits of Highly Effective People by Stephen R. Covey, CLICK HERE

To purchase The 80/20 Principle by Richard Koch, CLICK HERE

Both of these books are must haves!

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