How To Plan Your Day

imagesI have been in a leadership role of one kind or another for over 50 years. I cannot tell you how many times I remember telling someone I was ‘too busy’, or I ‘didn’t have time’ to do what they wanted me to do. Today, as I think back to those occasions, I am embarrassed.

So, I offer an open apology to any of you who remember those days. I am sorry for the lame excuses. I knew, as you knew, I always had time to do what I wanted to do.

Often, my real problem at those times was that I didn’t know how to plan a day, how to control my time, how to use what time I had. Oh, I was busy, but I also had the same number of hours each day as anyone else, and I got to decide how I wanted to spend them.

So, now, 50 years later, I have figured it out. Let me give you seven suggestions I give to leaders around the world. I do this so you won’t fall into the same trap I did:

1. Make a list. Start the day telling yourself what you have to get done today and assign yourself time to do it. You will add stuff during the day, some can wait until tomorrow.

2. Ask for help. Perhaps there are some things others can do. If you trust someone with it, let them do it.

3. Prioritize: Work on the most important tasks first when you are fresh. Don’t put anything off to the last-minute. Work as far ahead as you possibly can.

4. Block out time for uninterrupted work. If you have a project, schedule a block of time, turn off your phone, close your door and get it done.

5. Control your distractions…like (1) Limit how often you check email, (2) Limit your coffee breaks, (3) Limit your bathroom breaks.

6. But, do take short breaks when you get away from your work. Go for a walk, if someone wants to talk about something go to them and talk. (That way you can leave when you need to). This may be a good time to encourage someone or thank them for a job well done.

7. Keep aware of what is happening inside you. Headaches can be a sign of stress. Sniffles can tell you that you’re not getting enough sleep. Drink lots of clean water, for this you could use a filtration system that you can find if you click here. If you are sick, you will not do your best job.


Dr. Ron Cline helps build the body of Christ around the world. His background as a pastor, educator, counselor, missionary and author gives him credibility and rapport with the many groups and individuals he and his wife, Barbara, minister to in various countries each year. After 7 years of pastoral ministry in Southern California, and ten years as the Dean at Azusa Pacific University, the Clines’ international service began in 1976 as a short-term opportunity when he agreed to pastor the English Fellowship Church in Quito, Ecuador for two years. Those two years stretched into six years. Following that he served as the president of HCJB World Radio, also in Ecuador, for 20 years. HCJB Global, now Reach Beyond, has media, health care, community and/or leadership development ministries in Latin America, Europe, Russia, North Africa/Middle East, Sub-Saharan Africa, and Asia Pacific. Ron and Barb currently serve as Global Ambassadors with Reach Beyond and live in Southern California after living 30 years abroad. They travel from Southern California throughout the world. For the last ten years they have been encouraging, coaching and working with leaders in Indonesia, Cambodia, China, Singapore, Malaysia, Nepal, Mongolia, India, Philippines, Thailand, Hong Kong, Solomon Islands, Western Samoa, Papua New Guinea, Tonga, Fiji, America Samoa, Australia, New Zealand, Central Asia, USA, Canada, Mexico, Cuba, Haiti, Ecuador, Russia, Malawi, Ivory Coast and South Africa.

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